IT for Accounting & Finance
Tax season is a five-month sprint. Audit season never ends. Client portfolios are targeted by phishing weekly. We run the IT under it all — for boutique CPA firms, RIAs, and wealth managers who need clean compliance posture without a 20-page MSA.
The five problems we fix first in finance.
These are the patterns we hear in the first call, every time. The order matters — solving them in this sequence keeps the work calm and the budget predictable.
- 01
Tax-season Wi-Fi and CPU collapse
Twenty preparers running CCH on workstations from 2019 grinds to a halt in March. We pre-tune environments in November so April runs cool.
- 02
Encrypted client portals nobody actually uses
If clients can't use it, you'll get the docs on email anyway. We deploy portals (Citrix ShareFile, SmartVault, Liscio) with onboarding flows that respect non-technical clients.
- 03
Phishing aimed at wire instructions
Wealth managers get business email compromise attacks weekly. We deploy DMARC enforcement, attorney-tested wire-confirmation playbooks, and BEC-targeted user training.
- 04
FINRA / SEC archiving uncertainty
Email + Slack + Teams + IM — all need WORM-archived for regulated firms. We deploy Smarsh / Global Relay / Mimecast Sync & Recover and document the chain of custody.
- 05
Off-boarding partners and advisors
A departing advisor can move a client book in a week. Same-day MDM wipe, OAuth revocation, M365 license park, written evidence pack.
The finance playbook.
- 01
We start with a compliance map: which regulators apply (FINRA, SEC, state CPA boards, state DOI), which workflows touch protected data, and where the gaps are. Then we close the gaps in priority order.
- 02
For tax-season-heavy firms we build a specific late-year readiness ritual — every November we test workstation performance, refresh CCH/Drake/UltraTax versions, validate scanner workflows, and pre-warm the backup chain.
- 03
Identity-first security: phish-resistant MFA for partners and senior advisors, conditional access tied to source IP and device compliance, just-in-time admin elevation, dedicated wire-instruction channels with out-of-band confirmation.
- 04
We coordinate with your audit firm directly — they get a single contact (us) for IT-controls evidence, and you stop pulling preparers off billable work to fill out questionnaires.
Aligned with the rules your auditors ask about.
FINRA 4511 / 17a-4 archiving
WORM-compliant communications archiving covering email, IM, social, and voice. Quarterly evidence collection.
SEC Reg S-P / Reg S-ID
Customer information protection programs with the technical controls regulators expect to see during a sweep.
NY DFS 23 NYCRR 500
Cybersecurity program documentation, CISO designation support, annual certification preparation for covered entities.
IRS Pub 4557 (Safeguarding Taxpayer Data)
Required written information security plans for tax preparers — we have templates that pass IRS PTIN renewal scrutiny.
Tools we know inside out.
We bring vendor relationships and deployment muscle for the platforms that run finance every day.
Services that fit finance.
Regional CPA firm, 60 preparers, three offices
Pre-season tune-up cut average UltraTax sign-in time from 18 seconds to 4. Deployed a hardened M365 tenant with phish-resistant MFA and DMARC enforcement; BEC attempts went from 3-4 successful logins per quarter to zero in the next eight months. Annual peer-review IT controls discussion took 90 minutes (down from a full day).
Tell us about your finance environmentCommon finance questions.
Don’t see yours? Drop us a note — we answer every email personally, usually within the hour.
Can you help us pass a peer review?
Yes. We assemble the IT-controls evidence package — access reviews, change logs, backup verification, security policy versions — that peer reviewers ask for. Most firms pass on the first review with our pack.
Do you support our archiving for FINRA?
Yes. Smarsh, Global Relay, and Microsoft Purview integrations. We capture email, Teams, S/MIME signed messages, and (when needed) voice. Quarterly evidence pulls go to your CCO.
How do you handle wire instruction fraud?
A documented out-of-band verification protocol, DMARC enforcement, executive impersonation alerts, and quarterly drills with the partner team. We can also deploy AI-based BEC detection if you have CrowdStrike or Defender for Office.
Will you support our Citrix or virtual desktop environment?
Yes. Many CPA firms run Citrix or AVD; we manage both, including profile management, application layering, and session host capacity for tax-season peaks.
Can you handle our wealth platform integrations?
Yes — Orion, Tamarac, Black Diamond, eMoney, MoneyGuide, RightCapital. We make CRM data flow into the portal and back into reporting without manual exports.
Leading IT
Solutions.
Tell us about your stack, your bottlenecks, your wishlist. We’ll send back a written plan inside 48 hours — no pitch deck, no pressure, no contract talk until you ask for it.